Modern Slavery Statement for Garden Maintenance Poplar

This Modern Slavery Statement describes the commitment of Garden Maintenance Poplar and the Poplar garden maintenance team to prevent modern slavery and human trafficking in our operations and supply chain. We recognise our responsibility as a local provider of garden-care services to maintain safe, ethical workplaces and to ensure that every person involved in our work is treated with dignity. This statement applies to all employees, contractors and suppliers who deliver garden maintenance in Poplar and surrounding areas.

Our Policy and Zero-Tolerance Position

Garden Maintenance - Poplar operates a zero-tolerance policy towards all forms of forced labour, child labour, and exploitation. We require that all suppliers and partners adhere to our Code of Conduct and to legal standards. Any evidence of coercion, debt bondage or unacceptable labour practices will lead to immediate action, including termination of contracts, notification of appropriate authorities and remedial steps for affected individuals. We strongly encourage transparency and expect immediate reporting of concerns.

Our commitments include a clear set of actions that we implement across the business and with our suppliers:

• Rigorous recruitment checks and verification of right to work for all hires.
• Worker welfare measures, including fair pay, safe working conditions and access to grievance processes.
• Mandatory supplier adherence to our anti-slavery clauses and corrective action plans where required.

Supplier Audits and Risk Assessment

We conduct periodic supplier audits and risk assessments targeted at areas where garden labour and seasonal contracts create higher vulnerability. Our supplier audits combine document reviews, site visits and interviews with workers where possible. For higher-risk suppliers or subcontractors we perform enhanced checks, require corrective action plans and follow up until compliance is demonstrated. In cases where remediation is not possible or timely, we will terminate the business relationship to protect workers and uphold our standards.

To strengthen oversight, we maintain training for procurement staff and line managers on indicators of modern slavery and best practices for ethical procurement. We use a mix of scheduled and unannounced visits and encourage third-party verification for critical supply chain links. Our approach to supplier due diligence reflects the scale and nature of our operations in Poplar while aligning with national legal expectations.

Reporting channels are available to all staff, contractors and third parties. Reports can be made confidentially and without fear of reprisal. We operate a clear internal escalation pathway and, where appropriate, will involve external authorities to ensure protection and recovery of those affected. All reports are logged, investigated and tracked to resolution, with records retained for accountability.

Our reporting framework emphasises multiple safe routes: internal line manager routes, anonymous reporting mechanisms and whistleblowing options. We underline our commitment to confidentiality and to protecting reporters from retaliation. Investigation procedures are documented and include timelines, evidence-gathering and, where victims are identified, assistance with access to support services.

The annual review process for this modern slavery statement is comprehensive. At least once every 12 months we undertake a formal review of policies, audit outcomes, supplier performance and incident records. The review assesses the effectiveness of training, the integrity of reporting channels, the adequacy of supplier monitoring and the appropriateness of remediation steps taken. Findings are used to enhance controls, update risk assessments and strengthen contractual clauses.

Garden Maintenance Poplar is committed to continuous improvement. We will publish updates to this statement as required by evolving law and practice. Our aim is to ensure that Poplar garden maintenance services remain free from exploitation by embedding ethical behaviour into procurement, operations and daily site management. By combining a clear zero-tolerance stance, active supplier audits, accessible reporting channels and an annual review cycle, we work to protect workers, uphold human rights and sustain public trust in our services.